ENPTES
HEALTHCARE OPERATIONS

Strategic Contact Center Diagnosis: Efficiency, Risk and Improvement Prioritization

We conducted a complete strategic diagnosis of the Contact Center for a large healthcare organization, mapping 8 critical journeys serving patients and healthcare professionals. We interviewed 40+ agents, analyzed systems and processes, and identified 100+ inefficiency points with direct impact on cost, regulatory risk and service quality.

  • Service Design
  • UX Research
  • Customer Experience
  • Operations Strategy
  • Process Mapping
J1J2J3J4J5J6J7J8Risk ReductionOperational EfficiencyAutomation

A large healthcare organization operated a complex Contact Center, heavily reliant on manual processes, fragmented systems and tacit agent knowledge. The challenge: understand where the operation was losing time, money and compliance, and prioritize what to fix first. A reference case for customer experience, patient service and healthcare and pharma operations leaders.

8
CRITICAL JOURNEYS
mapped in detail
100+
INEFFICIENCY POINTS
identified and prioritized
40+
AGENTS
interviewed in depth
18
MONTHS
transformation roadmap

What we deliver

01

Journey mapping (Service Design)

We mapped the 8 critical Contact Center journeys end-to-end — touchpoints, handoffs, edge cases and operational workarounds documented.

02

Deep qualitative research

Interviews with 40+ agents across seniority levels, shadowing of real calls and conversations with leadership reveal the operation as it actually runs, not as it is documented.

03

Systems and tools analysis

An audit of the tools agents use and a map of integrations — or the lack of them — exposes where information gets lost and turns into rework.

04

Prioritization and roadmap

100+ pain points classified by impact, effort and regulatory risk, organized into an 18-month transformation roadmap.

We talk to the people who run the operation every day

We interviewed 40+ agents across seniority levels, leadership and supervisors, plus adjacent teams, and analyzed recordings and transcripts of real calls.

Service agents
Supervisors and leadership
IT and Compliance teams
Operations areas
Healthcare professionals served

A phased roadmap to transform the operation

We prioritized the 100+ mapped pain points across three implementation horizons, from quick win to structural transformation.

0–3MONTHS
Quick wins
Simple automations and standardizations
3–9MONTHS
Structural improvements
Integrations and new tools
9–18MONTHS
Transformation
Autonomy and self-service
Roadmap prioritized by impact, effort and regulatory risk

Every diagnosis returns to the operation what matters most: clarity on where the biggest risks and inefficiencies are, and a roadmap to act on them in the right order.

Want to understand where your operation loses time, money and compliance?

We run strategic diagnoses that turn complex operations into actionable roadmaps.

Let's talk